Assistant Director of Budget

City of Homestead • Finance & Budgeting • Homestead, Florida, United States • $129,730 - $168,648 / year • 1w ago

General Function:

This is professional-level budget development, analysis, and monitoring in the City's Budget division of the Finance & Budget Department. This position is responsible for the preparation and maintenance of the city's operating and capital budgets and providing budgetary analysis and assistance to the city manager and the various city department heads. The employee is responsible for the development of guidelines for department budget preparation, making recommendations regarding fee (revenue) changes, monitoring and reviewing expenditures, maintaining the personnel position control system, and making recommendations regarding the results of fiscal or operational reviews. The role also contributes to the citywide strategic planning process by collaborating with department directors to formulate strategic and long-range goals, as well as developing inter-department planning steps and appropriate performance measures.

Emphasis of the work is on participating in the allocation of resources in support of the City's strategic plan through performance-based budgeting approaches; identifying and measuring work outputs and outcomes; analyzing methods, procedures, and workflow; and assisting in the preparation of reports containing conclusions and recommendations. This position reports to the Director of Finance & Budget, who oversees the budget.

The incumbent exercises significant independent judgment when planning, implementing, revising, and maintaining budgets and when preparing statements and reports. It is expected that the incumbent can articulate and defend their judgments to senior-level employees of the City, including Department Directors.

Reports To:

Director of Finance & Budget

Supervisory Responsibilities:

Accountant II – Payroll/Grants

Accounting Manager

Accountant III-Sr. Budget Analyst

Accountant III-Sr. Accountant/Grants

Essential Duties and Responsibilities:

Assists the Finance & Budget Director in managing city-wide financial budgeting operations.
Engages proactively with city officials, the public, and external agencies to foster trust and clarity in budget matters.
Oversees the preparation of complex financial analyses, reports, and presentations to support decision-making, regulatory compliance, and public accountability, as it relates to budgeting.
Plays a pivotal role in the development and administration of the City's operating and capital budgets.
Schedule and review all support work in preparation for the City's annual budgeting process for all funds.
Collaborates in the preparation, publication, and filing of the City's State Annual Financial Report (AFR) with the Florida Department of Financial Services, as required per Chapter 129.03(d), Florida Statutes, and other statutorily required reports such as the EDR report due annually by October 15th to the Office of Economic & Demographic Research.
Ensures that financial operations strictly comply with City, state, and federal regulations and standards regarding the budgetary process.
Review City contracts for financial implications and supervision of effective billing and collections as it relates to budget.
Recommends and implements strategies for operational improvements and efficiencies within the finance department.
Conducts regular staff meetings to ensure alignment with departmental goals, address challenges, and foster a culture of excellence and innovation.
Responsible for providing annual updates to the City’s Five-Year Financial Plan including Capital and Fleet Plans.
Directs and participates in the preparation of the Annual City Budget and Capital Improvement and Capital Fleet Plans. Analyzes departmental budget requests and recommends approval/disapproval to the City Manager.
Participates and assists in setting long-range goals, objectives, policies, and priorities for the City, including capital projects and financial and informational data processing needs.
Serves as an internal management consulting resource, focusing on increasing the efficiency and effectiveness of public service delivery.
Conducts independent research on assigned topics and prepares reports for the Director of Finance & Budget for distribution as needed.
Carefully monitors federal and state legislation that may potentially impact the City’s budget and drafts an estimate to be provided to the Director of Finance & Budget for briefing purposes.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Qualifying individuals with disabilities may be provided reasonable accommodations to enable them to perform the essential functions.

Type of Appointment/Work hours:

Full-time/Regular in-person position.
Standard workweek, which is forty (40) hours of work per week usually consisting of five (5) days of eight (8) hours per day. The workday may be varied for the efficient delivery of public service.
Will be required to work other than the standard workweek on occasion, including evenings, weekends, and/or holidays.
Designated as essential personnel.

Physical and Environmental Demands or Conditions:

The physical and environmental demands for this position have been listed on the last page of this description. Physical and environmental demands must be met to successfully perform the essential duties and responsibilities of this position.

Requirements:

Bachelor’s degree in Accounting, Finance, or a closely related field and a minimum of seven (7) years of professional supervisory and management experience in accounting, financial reporting, budgeting, debt management, and treasury operations; or equivalent combination of education, training, and experience.
Designation as a Certified Public Accountant (CPA), Certified Government Finance Officer (CGFO), Certified Public Finance Officer (CPFO), Certified Fraud Examiner (CFE), Certified Treasury Professional (CTP), a Certified Governmental Financial Manager (CGFM), or other related certification are, individually and collectively, highly preferred.
Must be able to work in a mainframe environment.
Must be able to work independently with minimum supervision.
Must be able to meet deadlines and work well under time constraints.
Must be able to communicate effectively in writing and orally.
Must be proficient with Microsoft products (Word, Excel, Outlook, etc.). Experience with OpenGov Budget and Planning is preferred.
Familiarity with HTE accounting system products a plus.
Ability to maintain an effective working relationship with employees, supervisors, other departments, city officials, external auditors and the public.
Must possess a valid Florida driver's license with a clean driving record.
Must possess excellent financial credit.
Must pass a background screening process.

Core Competencies:

Judgment - Sound decisions based on fact; uses logic to solve problems.
Quality of Work - Performs work thoroughly, accurately, and professionally.
Reliability - Timely and consistently completes assigned work; consistently reports to work and is punctual.
Safety - Committed to ensuring a safe environment and complies with applicable safety standards.
Technical Capability - Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment.

Work Authorization/Security Clearance:

The employee must successfully pass a background screening process and comply with the City’s Drug-Free Workplace policy.
The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization.

All of the above information is intended to indicate the general nature and level of work performed by employees in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and activities may change at any time with or without notice.