JOB SUMMARY
Responsible for identifying, reviewing, understanding, interpreting, applying for, and managing government and nonprofit grant opportunities that support town’s programs and initiatives. Drafts grant proposals and collaborates the Town’s grant programs with various departments and stakeholders to ensure that grant funding is used effectively and efficiently to achieve our organization's goals. This is a professional position working independently and with an interdepartmental team to perform community engagement, planning, design, contract/grant administration, reporting, and other management tasks.
ROLES AND RESPONSIBILITIES
Grantmaking Process: Creates the grant process by working with organizational teams to create workflows and a responsibilities matrix to support the grantmaking process.
Reporting: Develops and distributes detailed financial reports that allow departments and grantors to track progress. Ensures timely reports.
Documentation and Timelines: Manages documents and timelines. Distributes and manages storage of essential documents. Develops working timelines for grant-based projects. Manages invoice submission and completion.
Compliance: Make sure that compliance standards by government regulations are followed.
Policy: Will maintain and consistently update the Grant Policy for the town.
Tyler MUNIS: Will transition the town to the Grants Manager portal in Tyler Munis and keep grants records up-to-date in this system.
ESSENTIAL JOB FUNCTIONS
• Oversee the planning and implementation of grant programs from their application and submission to completion.
• Maintains and monitors a database of available grants.
• Maintains and monitors a grant tracking spreadsheet.
• Drafts and reviews grant applications before submission to the Town Board and assist with reporting the impact of the grants on the Town finances.
• Management of grant efforts: administration, documents payments, expenditures, and grant agreement compliance and oversight.
• Prepare progress and financial reports, review grant proposals, and manage grant databases (data outcomes, performance measures, and success stories).
• Research and identify government grant opportunities that align with our organization's priorities and goals.
• Review, understand, and interpret grant programs from governmental and nonprofit organizations.
• Prepare and submit grant applications, ensuring that all requirements are met, and deadlines are adhered to.
• Develop and maintain relationships with funding agencies and other stakeholders.
• Manage the grant proposal process, including reviewing, editing, and finalizing grant proposals and budgets.
• Coordinate the Town’s grant programs with the various departments and their contracted consultants and provide grant administration and closeout under the general supervision of the Finance Director.
• Ensure that grant-funded programs and initiatives are implemented according to grant requirements, regulations, and guidelines.
• Monitor grant-funded programs and initiatives to ensure that they are achieving their intended outcomes and goals.
• Prepare and submit grant reports and evaluations to funding agencies and other stakeholders.
• Reconciles activity from grant management system to town financial system.
• Provide guidance and support to departments and staff on grant-related matters.
• Maintain accurate records and documentation of all grant activities.
• Assist with preparation for annual independent audit and any other funder visit, review, or evaluation as appropriate.
• Performs other related job duties as assigned.