This position will remain open until filled, with applications reviewed on an ongoing basis. This job posting may be removed at any time without prior notice. Interested applicants are encouraged to apply as soon as possible for full consideration.

Under minimal supervision, assist in the management of the activities and operations of the department including employee relations, personnel management, risk management, employee benefit programs, compensation, and recruitment; coordinate assigned activities with other departments and outside agencies; provide highly responsible and complex technical and administrative support to the Senior Director of Human Resources & Civil Service and City Management; and perform other duties as assigned.

DISTINGUISHING CHARACTERISTICS:

This is a single-incumbent management-level classification. The employee performs his/her duties under minimal supervision from the Senior Director of Human Resources & Civil Service and requires using considerable independent judgment, discretion, and initiative in carrying out daily operations.

Duties and Responsibilities

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

Assist in managing the activities and operations of the department including but not limited to employee benefit programs, employee wellness, civil service activities, employee relations, compensation, and recruitment.
Serves in the capacity of the Senior Director of Human Resources & Civil Service in their absence.
Manage the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area.
Establish, within city policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
Plan, direct and coordinate, through subordinate level employees, the Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
Assist in the development and administration of the department budget; prepare the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
Represent the Department to other departments, elected officials and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations in the absence of the Senior Director of Human Resources & Civil Service.
Provide staff assistance to the Senior Director Human Resources & Civil Service and City Management, participate on a variety of boards, commissions and committees.
Respond to and resolve difficult and sensitive inquiries and complaints.
Prepare and deliver staff reports, presentations, and trainings before employees, community groups, city management, and city council.
Perform related duties and responsibilities as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:

Operations, services and activities of a comprehensive Human Resources program.
TX LGC Chapter 143 Civil Service for Police and Fire.
Pertinent Federal, State and local laws, codes and regulations.
Employee benefits offered by the city.
Principles and practices of municipal budget preparation and administration.
Recent developments, current literature and sources of information related to personnel management and property and liability insurance.
Principles of supervision, training and performance evaluation.
Operations, services and activities of the city.

Ability to:

Manage and direct a comprehensive human resources program.
Develop and administer departmental goals, objectives and procedure.
Interpret, explain, and enforce departmental and City policies and procedures.
Interpret and apply applicable Federal, State and local policies, laws and regulations.
Identify and respond to sensitive community and organizational issues, concerns and needs.
Plan, organize, direct and coordinate the work of subordinate employees.
Comply with all posting and publication guidelines.
Develop and administer an efficient records management system.
Select, supervise, train and evaluate subordinate employees.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Determine the prudent and appropriate course of action in situations where policy guideline may not be available.
Establish and maintain effective working relationships with those contacted in the course of work.

Requirements

MINIMUM QUALIFICATIONS:

Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job may be considered.

Education, Training, and Experience:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in human resources, organization development, business administration, public administration, or a related field plus three years of related experience.
Experience with Texas Local Government Code Chapter 143 preferred.

Licenses and Certificates:

A valid State driver's license is required at the time of appointment and must be maintained throughout employment.
Human Resources-related certification preferred.

Special Requirements:

Position requires regular in-person attendance including evenings and weekends as needed.

Supplemental Information

PHYSICAL AND MENTAL DEMANDS:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists.

Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.

Work Environment:

The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.

City of Waxahachie

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