Job Summary:

The purpose of this position is to assist the City Administrator to administer the city government. Successful performance ensures the sound administration of the City of Sedalia.

Job Scope:

The Mayor and/or City Council assign work in terms of city goals and objectives to the City Administrator. The City Administrator is responsible for implementing policies as set forth by the Mayor and City Council and the position of Assistant City Administrator is responsible to collaborate with City staff in carrying out these assignments under the direction of the City Administrator. The work is reviewed through conferences, reports, and observation of city operations.

Essential Duties and Responsibilities:

1. Acts as the chief administrative assistant to the City Administrator and shall have general superintending control of the administration and management of the government business, officers and employees of the City, subject to the direction of the City Administrator.

2. Assists the City Administrator to assure the development of short- and long-term plans to meet the goals and objectives of the City; directs the development of city operations and presents policy recommendations to the City Administrator and Mayor regarding all aspects of city programs and services; implements the policies established by the Mayor and Council.

3. Directly oversees the operation of specific city departments as assigned by the City Administrator. Assures efficient and responsible city operations by providing managerial leadership and direction; designs and maintains organizational structure, establishes major operational objectives, monitors progress and takes necessary corrective action; assigns project and programs responsibilities to department heads and works with them in developing administrative and departmental goals. In consultation with the City Administrator, coordinates the activities of all city departments for efficient operations and collaboration between all departments.

4. Assist the City Administrator in overseeing the preparation of the City's annual operating budget; establishing administrative objectives for the budget and identifying budgetary constraints; evaluates budget proposals submitted by department heads for the departments assigned to them for direct oversight, assists the City Administrator in developing final budget recommendations for consideration by the Mayor and City Council, and makes oral presentations at budget hearings regarding specific budget proposals.

5. Assists the City Administrator in monitoring the city’s financial condition by regularly evaluating revenue/expenditure trends and authorizing specialized studies, recommending to the City Council changes in service levels or in user fees, utility rates and taxes as necessary to maintain a sound financial condition; plans and prepares data for grants and funded programs; establishes and maintains intergovernmental coordination related to available funding.

6. Assist the City Administrator to administer the city’s personnel system: consults with department heads regarding advancement and salary increases and selection and termination of city employees; makes recommendations to the City Administrator regarding the appointment and removal of department heads for the departments assigned to their direct oversight.

7. Assists the City Administrator in organizing agenda items, presentation materials and staff recommendations for City Council meetings; attends City Council meetings.

8. Serves as liaison to applicable local commissions, boards, and committees to coordinate their activities. In coordination with the City Administrator, assures city participation in intergovernmental and intercommunity groups and takes an active role in representing the City; serves as board member on intergovernmental agencies, committees and commissions as appropriate.

9. Attends seminars, conferences, and programs pertaining to municipal government.

10. Communicates with media representatives and prepares press releases as necessary.

11. In coordination with the City Administrator, provides for citizen awareness of city goals and operations by maintaining close contact with citizens, responding to questions and making public presentations.

12. Performs other related duties as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar or related to the position.

Qualifications:

1. Graduate with a Bachelor’s degree from an accredited university or college with a major in public or municipal administration, or the equivalent qualifications and experience in financial administration or public administration preferred.

2. Knowledge of municipal government practices preferred.

3. Missouri drivers license.

4. Must successfully complete a pre-employment drug screen and agree to be subject to random drug screen throughout employment.

Necessary Knowledge, Skills, and Abilities:

1. Knowledge of city codes, ordinances, policies, and procedures.

2. Knowledge of state and federal laws governing municipal operations.

3. Knowledge of media relations.

4. Knowledge of communications through modern media techniques.

5. Knowledge of public administration, including management, supervision, and budgeting procedures.

6. Knowledge of general office principles and practices.

7. Knowledge of financial presentations and analysis.

8. Knowledge of laws and regulations relating to the preservation of official records.

9. Skill in operating a computer and standard office equipment.

10. Skill in preparing and maintaining reports and records.

11. Skill in planning, assigning, and supervising work.

12. Skill in interpersonal relations.

13. Skill in oral and written communication.

Guidelines:

1. City codes and ordinances.

2. City and department policies and procedures, the Comprehensive Plan, and parliamentary procedure rules.

3. Guidelines require judgment, selection, and interpretation in application. This position is also responsible for developing departmental guidelines.

Complexity:

The work consists of varied duties related to the administration of city operations.

Principal Working Relationships:

1. City Administrator.

2. Co-workers, other city employees.

3. Mayor, City Council Members and other City Officials.

4. General public.

Purpose of Contacts:

Contacts are typically to give or exchange information, provide services, influence persons, and justify matters.

Supervisory and Management Responsibility:

This position has direct supervision over Department Heads in designated departments.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is typically performed while sitting at a desk or table with intermittent standing or stooping. Some reaching and bending may be required. The employee occasionally lifts light and heavy objects, and may be required to distinguish between shades of color.

Work Environment:

The work is mostly sedentary and typically is performed in an office. Work may involve prolonged use of the telephone and personal computer. Evenings and weekends may be required.

City of Sedalia

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